Brand Sales Administrative Assistant
Merrillville, IN Merrillville, IN Full-time Full-time Estimated:
$36K - $45.
6K a year Estimated:
$36K - $45.
6K a year Remote position UNDERSTANDING With a strong understanding of sales and administrative duties, this self-driven person will complete a wide range of sales support duties, assignments, projects, and reports in a confidential and professional manner.
This person uses corporate goals as a guide to look for improvements throughout the sales process.
They will build the strongest of relationships with internal and external team members.
They support internal departments by being transparent and collaborative.
The Sales Administrative Assistant is a highly resourceful team player who is comfortable working in a fast-paced environment.
Your job is to set the sales team and broker network up for success within the scope of your role.
This is a remote position with some travel possibly required for training and key meetings.
This person is a transformational employee.
They look at systems and processes as starting points with opportunities to provide additional insight into the sales support process.
They use technology and training as tools to help reach goals.
The decisions they make are bound in fact that is gathered from reliable sources.
CORE VALUES Our 5 Core Values are more than just words, they're a way of life.
We know that companies with a strong culture & a higher purpose perform better in the long run.
Own It Love People Act for the Greater Good Find a way Hustle and Refuse to Settle RESPONSIBILITIES Accurately fill out necessary paperwork such as new item set up forms, new customer set up forms, and trade promotion paperwork within set deadlines.
Act as primary point of contact for tactical information for external and internal customers.
Own effective and efficient management of iTPM.
This includes working work with accounting and finance on improvements to ensure all inputs are in place and following up with sales to ensure all necessary information is reported for entering.
Create, standardize, review, and send necessary information and communication to and from broker teams.
Proactively follow up with brokers and sales team on presentations, samples, specifications, etc.
Attend calls remotely and on occasion in person for specific accounts as required.
Take detailed notes and send follow up summary with action items.
Manage the daily lead generation from tradeshows and other means, accurately entering information into CRM and reporting on the progress for these leads to leadership.
Recommend, lead, and execute process change.
Write Standard Operating Procedures and Work Instructions for current, new, and improved processes.
Assist in the preparation of regularly scheduled reports.
Proactively work with broker teams and sales team to ensure they have all necessary information to make presentations on new and existing items.
Review monthly and quarterly broker commission reports for accuracy working with accounting and leadership as necessary to rectify.
Act as the initial point of contact for Accounting and Customer Service for issues related to deductions, payment, or processing issues.
Input all trade spend in iTPM for future tracking.
Maintain Sales One Drive, archiving old files, ensuring most recent and relevant are available to stakeholders.
Ability to proactively manage workflow improvements to improve efficiency.
Attends appropriate meetings and training sessions.
Other job-related duties as assigned.
WORKING RELATIONSHIP While reporting to the National Sales Manager, this position works with all levels of the sales, broker, and internal Albanese Confectionery Group teams.
QUALIFICATIONS REQUIRED Self-Motivated to move autonomously through projects and tasks.
High level of follow through and process adherence.
Detail oriented and confident to identify processes that are not working and recommending and implementing solutions.
Must be proficient in Microsoft Excel, Outlook, and Power Point Tech savvy and easily adapted to new software systems including ERP, CRM, etc.
Strong Internet research skills, communication skills, and collaboration skills Ability to write and communicate effectively and professionally.
Strong administrative skills, attention to detail, good analytical skills Desire and ability to take ownership over your role and responsibilities.
Exceptional customer service skills, over the phone and in person Ability to juggle multiple tasks
projects with superb accuracy in a fast-paced environment.
Strong multi-tasking and time-management skills with the ability to prioritize assignments.
Can handle sensitive information with the highest degree of integrity and confidentiality.
Ability to change with the needs of the company and integrate and emulate the core values of Albanese Confectionery Group Knowledge of the candy industry and sales is preferred.
Previous project management experience preferred.
Strong sense of urgency and problem-solving skills Ability to work remotely EDUCATION High School Diploma or GED required.
Bachelor's degree or equivalent experience a plus.
Estimated Salary: $20 to $28 per hour based on qualifications.
$36K - $45.
6K a year Estimated:
$36K - $45.
6K a year Remote position UNDERSTANDING With a strong understanding of sales and administrative duties, this self-driven person will complete a wide range of sales support duties, assignments, projects, and reports in a confidential and professional manner.
This person uses corporate goals as a guide to look for improvements throughout the sales process.
They will build the strongest of relationships with internal and external team members.
They support internal departments by being transparent and collaborative.
The Sales Administrative Assistant is a highly resourceful team player who is comfortable working in a fast-paced environment.
Your job is to set the sales team and broker network up for success within the scope of your role.
This is a remote position with some travel possibly required for training and key meetings.
This person is a transformational employee.
They look at systems and processes as starting points with opportunities to provide additional insight into the sales support process.
They use technology and training as tools to help reach goals.
The decisions they make are bound in fact that is gathered from reliable sources.
CORE VALUES Our 5 Core Values are more than just words, they're a way of life.
We know that companies with a strong culture & a higher purpose perform better in the long run.
Own It Love People Act for the Greater Good Find a way Hustle and Refuse to Settle RESPONSIBILITIES Accurately fill out necessary paperwork such as new item set up forms, new customer set up forms, and trade promotion paperwork within set deadlines.
Act as primary point of contact for tactical information for external and internal customers.
Own effective and efficient management of iTPM.
This includes working work with accounting and finance on improvements to ensure all inputs are in place and following up with sales to ensure all necessary information is reported for entering.
Create, standardize, review, and send necessary information and communication to and from broker teams.
Proactively follow up with brokers and sales team on presentations, samples, specifications, etc.
Attend calls remotely and on occasion in person for specific accounts as required.
Take detailed notes and send follow up summary with action items.
Manage the daily lead generation from tradeshows and other means, accurately entering information into CRM and reporting on the progress for these leads to leadership.
Recommend, lead, and execute process change.
Write Standard Operating Procedures and Work Instructions for current, new, and improved processes.
Assist in the preparation of regularly scheduled reports.
Proactively work with broker teams and sales team to ensure they have all necessary information to make presentations on new and existing items.
Review monthly and quarterly broker commission reports for accuracy working with accounting and leadership as necessary to rectify.
Act as the initial point of contact for Accounting and Customer Service for issues related to deductions, payment, or processing issues.
Input all trade spend in iTPM for future tracking.
Maintain Sales One Drive, archiving old files, ensuring most recent and relevant are available to stakeholders.
Ability to proactively manage workflow improvements to improve efficiency.
Attends appropriate meetings and training sessions.
Other job-related duties as assigned.
WORKING RELATIONSHIP While reporting to the National Sales Manager, this position works with all levels of the sales, broker, and internal Albanese Confectionery Group teams.
QUALIFICATIONS REQUIRED Self-Motivated to move autonomously through projects and tasks.
High level of follow through and process adherence.
Detail oriented and confident to identify processes that are not working and recommending and implementing solutions.
Must be proficient in Microsoft Excel, Outlook, and Power Point Tech savvy and easily adapted to new software systems including ERP, CRM, etc.
Strong Internet research skills, communication skills, and collaboration skills Ability to write and communicate effectively and professionally.
Strong administrative skills, attention to detail, good analytical skills Desire and ability to take ownership over your role and responsibilities.
Exceptional customer service skills, over the phone and in person Ability to juggle multiple tasks
projects with superb accuracy in a fast-paced environment.
Strong multi-tasking and time-management skills with the ability to prioritize assignments.
Can handle sensitive information with the highest degree of integrity and confidentiality.
Ability to change with the needs of the company and integrate and emulate the core values of Albanese Confectionery Group Knowledge of the candy industry and sales is preferred.
Previous project management experience preferred.
Strong sense of urgency and problem-solving skills Ability to work remotely EDUCATION High School Diploma or GED required.
Bachelor's degree or equivalent experience a plus.
Estimated Salary: $20 to $28 per hour based on qualifications.
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